Regional Clerk's Office
CORPORATE SERVICES DEPARTMENT
AGENDA
COMMITTEE OF THE WHOLE
June 19, 2014
9:30 a.m.
Seminar Room
Administrative Centre
17250 Yonge Street
Newmarket, Ontario
Quorum: 11
[Accessible formats or communication supports are available upon request
Contact: Regional Clerk’s Office, @email, 18774649675 extension 71320]
A. DISCLOSURES OF INTEREST
B. PRESENTATIONS
B.1 2013 Integrated Management System Update
David Szeptycki, Head of Strategy, Liaison and Policy Implementation, Environmental Services and Kelly Spitzig, Management Support with Regulatory Compliance and Policy, Environmental Services.
(Please refer to Item E.2.1)
C. DEPUTATIONS
(Subject to the Committee granting deputant status.)
D. FINANCE AND ADMINISTRATION
Chair – Mayor David Barrow
Vice Chair – Mayor Tony Van Bynen
Determination of Items Requiring Separate Discussion
Adoption of Items Not Requiring Separate Discussion
D.1 Communications
D.1.1 Two Year Extension of the Safer Communities - Community Policing Partnerships Grant and 1,000 Officer Policing Partnership Grant
Mafalda Avellino, Executive Director, Regional Municipality of York Police Services Board, dated June 2, 2014
Recommendation: That Council authorize the two-year extension agreements with the Ministry of Community Safety and Correctional Services for the continuation of the Community Policing Partnership Grant and the Safer Communities – 1,000 Officer Partnership Program Grant.
D.2 Reports
D.2.1 2015 Budget Directions
D.2.2 Conditional 2014 Conservation Authorities Funding
D.2.3 Contract Awards Report, January 1, 2014 - March 31, 2014
D.2.4 Transitional Development Charge Credit Requests
D.2.5 Ontario Infrastructure and Lands Corporation Loan for the City of Vaughan
D.2.6 Ontario Infrastructure and Lands Corporation Loan for the Town of Aurora
D.2.7 2014-2015 Insurance Coverage Renewal
D.2.8 2014 Property Tax Capping Authorization Report
D.2.9 Debenture Underwriting Syndicate Review
D.2.10 Municipal Funding Agreement for the Transfer of Federal Gas Tax Revenues
D.2.11 Hesperus Loan Extension [7.5MB]
D.2.12 Records Retention Bylaw
D.2.13 Review and Update of Council-Approved Policies
D.2.14 Authority to Award Contracts For Tenders
D.2.15 Application for Approval to Expropriate - Widening and Construction of Bus Rapid Transit Corridor - Highway 7 West (H2-VMC) VivaNext, 90991 and Facilities and Terminals - VMC Terminal, 90992 and Toronto-York Spadina Subway Extension, 90996, Vaughan
D.2.16 Acquisition of Land - Widening and Construction of Bus Rapid Transit Corridor - Highway 7 West (H2-VMC) VivaNext, 90991 and Toronto-York Spadina Subway Extension, 90996, City of Vaughan
D.2.17 Compensation for Expropriation - Widening and Construction of Bus Rapid Transit Corridor - Highway 7 West (H2-VMC) VivaNext Project 90991, City of Vaughan
D.2.18 Approval to Expropriate - Reconstruction of Leslie Street, Project 97150, Town of Richmond Hill
D.2.19 Approval to Expropriate - Widening and Reconstruction of Bayview Avenue, Projects 80670 and 80680, Town of Richmond Hill
D.2.20 Application for the Approval to Expropriate Additional Lands - Widening and Reconstruction of Bayview Avenue, Project 80670, Town of Richmond Hill
D.2.21 Application for Approval to Expropriate - Keele Street and Lloydtown-Aurora Road Intersection Improvement Project 80104, Township of King
D.2.22 Application for Approval to Expropriate - Widening and Construction of Bus Rapid Transit Corridor - Highway 7 West, Centre Street and Bathurst Street (H2) VivaNext Project 90991, City of Vaughan
D.2.23 Approval to Expropriate - Widening and Construction of Bus Rapid Transit Corridor - Davis Drive (D1) VivaNext Project 90991, Town of Newmarket
D.2.24 Approval to Expropriate - Road Widening of Leslie Street, Projects 84180 and 84190, Town of Aurora and Town of Newmarket
D.2.25 Application for Approval to Expropriate - Widening and Reconstruction of St. John's Sideroad Project 97100, Town of Aurora
D.2.26 Acquisition of Land - Bathurst Street Road Widening Project 81390, Town of Richmond Hill
D.2.27 Acquisition of Land - Middlefield Road and 14th Avenue EMS Station, City of Markham
D.2.28 Amendment to Metrolinx Master Agreement for Infrastructure Ontario VivaNext Rapid Transit Projects
D.2.29 Committee of the Whole
E. ENVIRONMENTAL SERVICES
Chair – Regional Councillor Vito Spatafora
Vice Chair – Regional Councillor Danny Wheeler
Determination of Items Requiring Separate Discussion
Adoption of Items Not Requiring Separate Discussion
E.1 Communications
E.1.1 Bill 8, The Ontario Underground Infrastructure Notification System Act, 2012
Erin Mahoney, Commissioner of Environmental Services, Daniel Kostopolous, Commissioner of Transportation and Community Planning and Bill Hughes, Commissioner of Finance, dated June
19, 2014
Recommendation: Receive for information
E.1.2 Environmental Bill of Rights (EBR) Posting No. 012-1607: Regulatory Amendments to support Implementation of the Great Lakes-St. Lawrence Basin Sustainable Water Resources Agreement
Erin Mahoney, Commissioner of Environmental Services, dated June 19, 2014
Recommendation: Receive and endorse staff's comments
E.2 Reports
E.2.1 Environmental Services' 2013 Integrated Management System Update for Water, Wastewater and Waste Management
E.2.2 Consultant Selection for Professional Forestry Services
E.2.3 Extension of Agreement for Engineering Position for York-Durham Sewage System Projects
E.2.4 Consultant Selection for Detailed Design, Contract Administration and Site Inspection Services for Upper York Sewage Solutions Projects 74270 and 75360
E.2.5 York Region's Sewer Use Bylaw Enforcement Program Update
E.2.6 Source Separated Organic Waste Processing Strategy Update Project 71335
F. OTHER BUSINESS
G. PRIVATE SESSION
Motion to resolve into Private Session to consider the following matters:
1. Settlement of Expropriation - Viva Phase 2, D1 Project - Town of Newmarket - Land Acquisition
2. Expropriation Settlement - Widening and Construction of Bus Rapid Transit Corridor, VivaNext Project 90991 - Town of Newmarket - Land Acquisition
3. Acquisition of Land - Relocation of Household Hazardous Waste Depot and Southeast Road Maintenance Facility, City of Markham - Land Acquisition
4. Acquisition of Land - Southeast District Road Maintenance Facility, City of Markham - Land Acquisition
5. Partial Minutes of Settlement - Widening and Construction of Bus Rapid Transit Corridor, VivaNext Project 90991, City of Markham - Land Acquisition
6. 2012 Development Charge Bylaw Appeal Update - Potential Litigation
7. Authorization to Negotiate Early Termination of Lease, Town of Newmarket - Acquisition or Disposition of Land
8. Acquisition of Land - Bus Terminal, City of Markham - Land Acquisition
(To Follow)
9. Private Attachment - Acquisition of Land - Widening and Construction of Bus Rapid Transit Corridor, Highway 7 West (H2-VMC) VivaNext, Project 90991 and Toronto-York Spadina Subway Extension, Project 90996, City of Vaughan - Land Acquisition
(Please refer to Item D.2.16.)
10. Private Attachment - Compensation for Expropriation - Widening and Construction of Bus Rapid Transit Corridor, Highway 7 West (H2-VMC) VivaNext, Project 90991, City of Vaughan - Land Acquisition
(Please refer to Item D.2.17.)
11. Private Attachments (2) - Acquisition of Land - Bathurst Street Road Widening Project 81390, Town of Richmond Hill - Land Acquisition
(Please refer to Item D.2.26.)
12. Private Attachment - Acquisition of Land - Middlefield Road and 14th Avenue EMS Station, City of Markham - Land Acquisition
(Please refer to Item D.2.27.)
Motion to reconvene in Public Session
Adoption of recommendations from Private Session
H. ADJOURNMENT
