York Region Rapid Transit Corporation
Board of Directors
Minutes of the
Board Meeting Held on May 12, 2016
[Accessible formats or communication supports are available upon request
Contact: Regional Clerk’s Office, @email, 18774649675 extension 71320]
The Board of Directors of York Region Rapid Transit Corporation met at 12:52 p.m. in Committee Room A, Regional Administrative Centre, 17250 Yonge Street, Newmarket, Ontario. Mayor Scarpitti chaired the meeting.
Directors present:
Mayor Scarpitti, Chair
Mayor Bevilacqua, Vice-Chair
Regional Chair Emmerson
Mayor Barrow
Regional Councillor Jones
Regional Councillor Spatafora
Mayor Van Bynen
Others present:
Regional Councillor Taylor
Staff:
D. Albers, M. Cheong, P. May, C. Ryall, M.F. Turner
Regional Staff:
L. Bigioni, A.M. Carroll, P. Casey, B. Hughes, J. Hulton,
D. Kostopoulos, B. Macgregor, C. Raynor
[Accessible formats or communication supports are available upon request
Contact: Regional Clerk’s Office, @email, 18774649675 extension 71320]
Disclosures of Interest
None
16-07 Minutes of the Board Meeting held on March 10, 2016
It was moved by Mayor Bevilacqua and seconded by Mayor Barrow that the Board confirm the Minutes of the March 10, 2016 meeting of the Board of Directors of York Region Rapid Transit Corporation, which was Carried.
16-08 Appointment of Assistant Secretary to the Board
It was moved by Regional Chair Emmerson and seconded by Mayor Van Bynen that Christopher Raynor, Deputy Clerk, be appointed as Assistant Secretary to the Board, which was Carried.
[Click on the title of the following Communication to view it]
16-09 2015 Annual Report [16 MB]
The Board was presented with a communication from Ms. M-F. Turner, President, dated May 12, 2016, regarding the 2015 Annual Report. The Board was also presented with the Report’s highlights.
It was moved by Mayor Bevilacqua and seconded by Regional Councillor Jones that the communication from Ms. M-F. Turner, President, regarding the 2015 Annual Report be received, that the 2015 Annual Report be approved and that the Chairman of the Board and the President present it to York Region Council, which was Carried.
[Click on the titles of the following Reports to view them]
16-10 Project Status Quarterly Update - Q1 2016 [2.5 MB]
Mr. M. Cheong, Chief Financial Officer, Mr. P. May, Chief Engineer and Ms. C. Ryall, Design Chief, Infrastructure and Development, presented the financial and project updates for the first quarter of 2016. Staff agreed to provide available information on the cost of the new stations associated with the Toronto-York Spadina Subway Extension.
A report of the President, dated May 12, 2016, was presented recommending that:
1. The attached Project Status Quarterly – Q1 2016 report from the Chief Financial Officer be received for information.
It was moved by Mayor Bevilacqua and seconded by Regional Councillor Jones that the presentation be received and the foregoing recommendation be adopted, which was Carried.
16-11 2016 - 2026 YRRTC Business Plan [4.7 MB]
Ms. M-F. Turner, President, presented information on the draft 2016-2026 YRRTC Business Plan.
A report of the President, dated May 12, 2016, was presented recommending that:
1. The attached 2016-2026 York Region Rapid Transit Corporation Business Plan: 2016 Annual Update be received for review and comment.
2. Staff bring this report and attachment forward to the June 16, 2016 York Region Rapid Transit Corporation Board of Directors meeting for approval.
It was moved by Regional Chair Emmerson and seconded by Regional Councillor Spatafora that the foregoing report be referred to staff for further consideration at an education session to be scheduled for September 2016, which was Carried.
16-12 YRRTC Site Plan Updates
Ms. C. Ryall, Design Chief, Infrastructure and Development, presented site plan updates related to the SmartREIT Terminal at Vaughan Metropolitan Centre and the Cornell Terminal. There was some discussion of pedestrian safety.
It was moved by Mayor Bevilacqua and seconded by Regional Councillor Spatafora that the foregoing information on the SmartREIT Terminal site plan be received and that:
Whereas:
1. At the Board meeting held on February 2, 2012, the York Region Rapid Transit Board of Directors endorsed the business principles between the Region of York, Smart Centres, Toronto-York Spadina Subway Extension (TYSSE)/Toronto Transit Commission (TTC) for the development of the York Region Transit (YRT) bus terminal, connecting tunnel and Passenger Pick Up and Drop-Off (PPUDO) facilities over the tail track of the TYSSE station at Vaughan Metropolitan Centre and authorized staff to finalize arrangements with Smart Centres and TYSSE/TTC substantially in accordance with the business principles;
2. At the Council meeting held on March 1, 2012, Council endorsed the business terms with SmartCentres and TYSSE/TTC for the provision of the YRT bus terminal and PPUDO facilities at the Vaughan Metropolitan Centre;
3. At the Board meeting held on May 2, 2013 the Board authorized the Corporation to execute the Architect’s Agreement establishing the contractual obligations amongst the Corporation, SmartCentres and Diamond Schmitt Architects Inc. (DSAI) for the design and construction of the York Region Transit bus terminal in Vaughan Metropolitan Centre;
4. At the Council meeting held on May 2, 2013, Council authorized the Corporation to execute the Architect’s Agreement with respect to the Vaughan Metropolitan Centre Bus Terminal project on Highway 7 and Jane Street, on behalf of the Region;
5. At the Board meeting on April 10, 2014, the Board endorsed the business terms with Smart Centres and TYSSE/TTC for the provision of the YRT bus terminal and PPUDO facilities at the Vaughan Metropolitan Centre;
6. At the Council meeting on April 10, 2014, Council authorized the terms of an agreement between Diamond Schmitt Architects Incorporated (“DSAI”) and Penguin-Calloway (Vaughan) Inc. (“SmartCentres”) for the provision of architectural services related to the design and construction of the Vaughan Metropolitan Centre Bus Terminal and directed that the agreement between DSAI and SmartCentres be assigned by SmartCentres to the Corporation;
7. The Corporation has worked collaboratively with DSAI, York Region, TYSSE, SmartREIT and The City of Vaughan to complete the concept design and preliminary engineering of the 9-bay bus terminal and prepare procurement documents for construction of the terminal.
Now therefore be it resolved that:
1. The Board authorize staff to seek approval of the site plan application through the City of Vaughan based on plans presented to the Board on May 12, 2016 for the construction of the SmartREIT Terminal-VMC.
2. Staff report back to the Board after receiving approval of the site plan set out in resolution 1 above.
3. The Board authorize staff to prepare procurement documents for construction services for the SmartREIT Terminal-VMC, to be issued once the site plan application has been approved,
which was Carried.
It was moved by Mayor Barrow and seconded by Regional Councillor Spatafora that the foregoing information regarding the Cornell Terminal site plan received, and that:
Whereas:
1. At the Board meeting held on April 5, 2012, staff requested that the Board endorse the purchase of lands for the Cornell bus terminal on the west side of Bur Oak Avenue immediately south of the Markham Stouffville Hospital in Cornell and recommended the purchase and sale arrangements for the property to Regional Council and recommended the purchase and sale arrangements for the property to Regional Council;
2. At the March 7, 2013 meeting the Board endorsed the land acquisition of three contiguous parcels of land for a total of $9.35 million on the north side of the future Rose Way alignment abutting the west flank of Bur Oak Avenue in Cornell to be funded from the Metrolinx QuickWins Fund and from the Regional / CSIF capital program and recommended to Regional Council the acquisition and the commencement of an expropriation process for the lands to secure possession in order to meet the federal funding commitments and open the facility in the earliest possible time;
3. At the Board meeting on May 8, 2014, the Board endorsed the purchase of approximately 3.5 acres of land in the City of Markham in the Cornell development for the purpose of constructing the Cornell bus terminal and recommended that Regional Council approve the purchase of approximately 3.5 acres of land in the Cornell development for the Cornell bus terminal from 605918 Ontario Limited, subject to being satisfied with the terms and conditions of the purchase and sale agreement;
4. At the Council meeting on September 11, 2014, Council authorized the Commissioner of Corporate Services to finalize the acquisition of the Cornell Bus Terminal lands based on the updated cost share obligations;
5. At the Board meeting on December 10, 2015, the Board authorized the award of a contract to HDR Corporation at a price of $998,220 for engineering and design consultant services for an 11-bay bus terminal in Markham, subject to successful negotiation of the contract, based upon the Region’s form of Consulting Services Agreement;
6. The Corporation has worked collaboratively with the design consultant, York Region, and The City of Markham to complete the concept design and preliminary engineering of the 11-bay bus terminal and continues to work to prepare procurement documents for design, engineering and construction of the terminal;
7. Staff have worked with the contractor to further define all property requirements to build the 11-bay bus terminal.
Now therefore be it resolved that:
1. The Board authorize staff to seek approval of the site plan application through the City of Markham based on plans presented to the Board on May 12, 2016 for the construction of the Cornell Terminal.
2. Staff report back to the Board after receiving approval of the site plan set out in resolution 1 above.
3. The Board authorize staff to prepare procurement documents for the design, engineering and construction of the Cornell Terminal, to be issued once the site plan application has been approved,
which was Carried.
[Click on the title of the following Communication to view it]
16-13 Metrolinx and Toronto Transit Commission - Joint Board Meeting
The Board was presented with a communication from Bruce McCuaig, President and Chief Executive Officer, Metrolinx, dated April 28, 2016 regarding the Metrolinx and Toronto Transit Commission joint meeting.
It was moved by Mayor Van Bynen and seconded by Mayor Barrow that the foregoing communication be received, which was Carried.
16-14 Canadian Urban Transit Association Awards
The Board was advised that York Region Rapid Transit Corporation will be awarded with the Leadership Award for its communications program related to the Davis Drive rapidway construction project.
It was moved by Regional Councillor Jones and seconded by Regional Councillor Spatafora that the update be received with congratulations, which was Carried.
16-15 Private Session
The Board resolved in private session from 2:46 p.m. to 3:03 p.m.
There being no further business, the Board adjourned at 3:03 p.m.
Mayor Scarpitti, Chair
Christopher Raynor, Assistant Secretary
