Audit Committee

The Regional Municipality of York

Report No. 2
of the Audit Committee
Meeting Held on June 7, 2017

For Consideration by
The Council of The Regional Municipality of York
on June 29, 2017

[Accessible formats or communication supports are available upon request
Contact: Regional Clerk’s Office, @email, 18774649675 extension 71320]

The Audit Committee meeting was called to order at 8:59 a.m. on June 7, 2017.

The following were in attendance:

Members:

Mayor Hackson, Chair
Regional Councillor Armstrong
Regional Councillor Hogg
Regional Councillor Rosati
Regional Chair Emmerson, ex officio

Staff:

L. Bigioni, P. Casey, K. Chislett, P. Duggan, S. Dumont, C. Goodeve, R. Huetl, B. Hughes, J. Hulton, P. Jankowski, B. Macgregor, E. Mahoney, W. Marshall, J. Petrungaro, M. Rabeau, L. Wilson

Presentations

[Click on the titles of the following Presentations to view them]

1. KPMG Audit Findings Reports

Audit Committee recommends receipt of the presentation by Kevin Travers, CPA, CA, KPMG LLP regarding ‘KPMG Audit Findings Report’.

(See Clause 3)

2. 2016 Financial Statements

Audit Committee recommends receipt of the presentation by Warren Marshall, Director, Controllership Office regarding ‘2016 Financial Statements’.

(See Clause 4)

Communication

[Click on the titles of the following Communication to view it]

3. KPMG Audit Findings Report

Audit Committee recommends receipt of the communication from Kevin Travers, CPA, CA, KPMG LLP, dated May 16, 2017 regarding “KPMG Audit Findings Report”.

Reports

[Click on the titles of the following Reports to view them]

4. 2016 Financial Statements and Auditor’s Report

5. Audit Services Branch Report

(See Clause 9 and 10)

6. Audit Committee Charter Review

7. Compliance with The Institute of Internal Auditors’ (IIA) International Standards for the Professional Practice of Internal Auditing

Other Business

8. Scheduling of Audit Committee Meetings

At the February 17, 2017 Council meeting, a resolution arising from the Audit Committee was approved to reduce the number of meetings held by that Committee from three to two. Committee members discussed the timing for the annual meetings, noting they were typically convened in February, June and October.

Audit Committee recommends:

1. Two Audit Committee meetings be scheduled annually in January and June, with additional meetings being convened as circumstances require.

Private Session

Audit Committee resolved into private session at 9:47 a.m. to consider the following:

1. Private Attachment to Clause 5 – Audit Services Branch Report, Attachment 4 Table C – Security of Regional Property

2. Private Attachment to Clause 5 – Audit Services Branch Report, Attachment 4 Table D – Security of Regional Property

Audit Committee resumed in public session at 9:48 a.m. and reported the following:

9. Private Attachment to Clause 5 – Audit Services Branch Report, Attachment 4 Table C

Audit Committee received the private attachment referred to in Clause 5.

10. Private Attachment to Clause 5 – Audit Services Branch Report, Attachment 4 Table D