Agenda
Housing York Inc.
Board of Directors Meeting
October 1, 2015
Immediately following Committee of the Whole
Committee Room A
York Region Administrative Centre
17250 Yonge Street
Newmarket, Ontario
Quorum: 5
[Accessible formats or communication supports are available upon request
Contact: Regional Clerk’s Office, regional.clerk@york.ca, 18774649675 extension 71320]
A. Disclosures of Interest
B. Approval of Minutes
B.1 Minutes of the Board Meeting held on September 10, 2015
C. Presentations
C.1 Risk Management Update
Rick Farrell, General Manager
(Please refer to Item E.1.)
D. Communications
None
E. Reports
[Click on the titles of the following Reports to view the items]
E.1 Risk Management Update
Report dated September 17, 2015 from the President and Chief Financial Officer recommending that:
1. This report be received for information.
E.2 Contracts for Janitorial Services
Report dated September 17, 2015 from the General Manager recommending that:
1. The Board approve the award of five contracts for janitorial services to Greencare Janitorial Systems, pursuant to Request for Tender T-15-29.
2. Housing York Inc. enter into five agreements with the contractor for the janitorial services on the following terms:
a. The term of each agreement be for two years commencing on November 1, 2015 and expiring on October 31, 2017.
b. Housing York Inc. pay the contractor an aggregate fee of $573,866 for the two year terms of the five agreements.
3. The General Manager be authorized to execute the five agreements on behalf of Housing York Inc.
4. The General Manager be authorized to exercise the option to extend the five agreements for a further term of one year, expiring on October 31, 2018. The extension must be within the approved budget and is equal to the lessor of any increase in the Ontario Consumer Price index or three per cent.
F. Other Business
G. Adjournment
