Trial Information and Requesting Disclosure
Trial Information
York Region courts are open to the public for remote (Zoom) and in-person hearings.
Guide for defendants
The Guide for Defendants in Provincial Offences Cases provides defendants with general information about the court process for Provincial Offences. It does not provide legal advice nor does it cover every circumstance that might arise in your case
How to connect to your remote hearing
1. Zoom App
Download the app through the Zoom website for a desktop application (Zoom Client for Meetings) or through the mobile device’s app store (Apple’s App Store or Android’s Google Play Store).
When ready to connect, use the ‘Join a Meeting’ function on the app which will bring the participant through the sign in process where they can enter the meeting ID and passcode.
2. Zoom website: https://zoom.us/
Visit the website, click ‘Join a Meeting’ and it will bring them through the sign in process where they can enter the meeting ID and passcode.
3. By calling locally (within the GTA) +1 647 374 4685
You will be prompted to enter the meeting ID and passcode to join the meeting
| Courtroom | Meeting ID | Passcode |
|---|---|---|
| A1 | 235 052 8878 | 036387 |
| A2 | 452 876 7408 | 616861 |
| A3 | 973 024 5744 | 731262 |
| A5 | 350 804 3673 | 110185 |
| A6 | 333 310 1947 | 554628 |
| A7 | 958 703 6933 | 274844 |
| A8 | 752 845 1520 | 897849 |
| Remote Appointment to speak with the Justice of the Peace, option #2 on your ticket to plead guilty | 266 348 0713 | 437121 |
What happens if I cannot attend, or I miss my trial?
You or your agent can call the court office shown on the trial notice well in advance of the trial date to ask about a Notice of Motion requesting a change of trial date. The court may grant or refuse your adjournment request.
If you cannot attend court on your trial date and you cannot bring a motion before the trial date as a result of a last-minute emergency, you may ask someone to attend the trial date in order to request a new trial date. The court may or may not grant a change of trial date.
If you miss your trial for a Part I or Part III charge, or you did not receive a Notice of Trial in the mail, it is your responsibility to contact the court administration office to follow up on your case or next court date. The Justice of the Peace may convict you in your absence. If you have your case number, you may check the status of your case online.
If you were initially given an Offence Notice (ticket) you can obtain a Record of Reopening Application within 15 days of becoming aware of the conviction. There are three ways to submit this form:
- Email to @email
- By Mail
- In person - Walk-ins are welcome; however appointments are encouraged to avoid long wait times
Newmarket – 4960
17150 Yonge St, Newmarket, ON L3Y 8V3
8:30 a.m. to 4:30 p.m.
The application will be reviewed by a Justice of the Peace who will consider the reasons for your failure to appear at trial. The re-opening may or may not be granted.
If you were served with a Summons (as opposed to an Offence Notice), the trial may take place in your absence, or a new trial date may be selected without further notice to you after which you may be convicted in your absence. You may appeal the conviction.
If you believe you are not guilty of the charge noted on your ticket, you may request a trial by signing your ticket under Option 3 on the second page or reverse side of your offence notice or ticket and filing it with the appropriate court.
For information on how to file a trial request please see Tickets and Summons.
If you choose to attend your trial in-person, this video will inform you on how to locate your courtroom:
Requesting Disclosure
You have a right to obtain the officer’s notes and any other available evidence relevant to the charge against you, also known as disclosure, to help you prepare for your trial.
Once disclosure is available, the Prosecution Office will forward the disclosure to the email address you provided in the Disclosure Request Form.
Disclosure Request Part I Matters
For example:
- Ticket
- Summons received as the result of a motor vehicle collision
If you have received a ticket / Offence Notice (Form 3) or requested Option 3 (a trial) and you have received a Notice of Trial in the mail, you can request disclosure by filling out the Disclosure Request Form online, or by submitting a request by mail or email.
Note: If you were involved in a motor vehicle collision, charged and issued a Part I summons, you may also request disclosure. Please wait at least two weeks after the offence date to request disclosure.
Request Disclosure - Part I Matters
Disclosure Request Part III Matters
For example:
- Driving while under suspension
- Drive no insurance
- Stunt driving
If you have received a Part III Provincial Offences Act Summons (Form 104 or Form 106), you can request disclosure by filling out the Disclosure Request Form online, or by submitting a request by mail or email. Please wait at least four weeks after the offence date to request disclosure.
If you wish to speak with a prosecutor to discuss your Part III POA charge, please call 905-898-8123.
Request Disclosure - Part III Matters
Submit a Request for Disclosure in person, by mail or by email:
Newmarket Prosecution Office (4960)
17150 Yonge Street
Newmarket, ON L3Y 8V3
For Part I Disclosure Requests: @email
For Part III Disclosure Requests: @email
Please include your name, address, telephone number and ticket or summons number. For Part III charges, please also include your driver's licence number and offence date.
Certified evidence for a prosecution case
The prosecution may present its case through certified evidence without having to call the officer as a witness. Certified evidence consists of the statements in the Certificate of Offence, certified photographs and certified ministry documents.
The admissibility for these offences is set out in the Highway Traffic Act and regulations. Section 48.1 of the Provincial Offences Act also allows for admissibility of Certified evidence for any Part I proceeding where a set fine exists for the offence.
How do I play a video disclosure (.zip file)
How do I play a video disclosure (.zip file)?
Some digital evidence (video) is sent to defendants by email. If your digital evidence appears as a .ZIP file, it must first be downloaded and extracted before it can be viewed. View the Panasonic In-Car-Camera Videos Instructions for a step-by-step guide on how to extract the file.
Speed measuring device manuals
If you have been charged with speeding by a York Regional Police officer and a radar or laser device to obtain the speed reading was used, you can obtain a copy of the relevant manual for the device used by clicking on the link to the manual. The officer's notes will indicate what device the officer used.
DragonEye - Speed LIDAR
Decatur Electronics G3
Decatur Electronics Genesis - Genesis Handheld Directional GHD and Scout
Decatur Electronics Genesis - II Select
Decatur Electronics Genesis - VP Directional
LTI 20 / 20 TruSpeed Sxb
MPH Industries - BEE III
MPH Industries - Ranger EZ
MPH Industries - SpeedLaser LIDAR (Laser Atlanta)
If you have been charged with speeding by an Ontario Provincial Police officer and the officer used a radar or laser device to obtain the speed reading, you can obtain a copy of the relevant operating and testing sections of the manual for the device used by clicking on the link to the manual. The officer’s notes will indicate what device the officer used.
DragonEye - Speed LIDAR
Decatur Electronics Genesis - II Select
Decatur Electronics Genesis - VP Directional
Laser Ally - Speed LIDAR
Laser Atlanta - Speed Laser
If you have been charged with speeding by a CN Police officer and the officer used a radar or laser device to obtain the speed reading, you can obtain a copy of the relevant manual for the device used by clicking on the link to the manual. The officer's notes will indicate what device the officer used.
